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Not-for-Profit Organizations- AICPA Audit and Accounting Guide

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This Audit and Accounting Guide provides the latest information on accounting and auditing issues affecting the not-for-profit industry. Updated with conforming changes as of March 1, 2008, it includes guidance in planning and performing audits under the risk assessment standards (SAS Nos. 104-111).  This edition of the guide has also been conformed to reflect the Defining Professional Requirement standards (SAS No. 102). Furthermore, it provides additional guidance on the auditor's responsibilities as set forth in SAS Nos. 112-114, including identifying and reporting internal control deficiencies, understanding the link between the auditor's consideration of fraud and the auditor's assessment of risk, dating of the management representation letter, and the auditor's communications with those charged with governance.

The guide summarizes applicable requirements and practices, and delivers "how-to" advice for handling audit and accounting issues common to the not-for-profit industry.  It describes accounting requirements for fair value measures, contributions, split-interest agreements, investments, net assets, expenses, and includes discussion of other relevant financial statement considerations.  The appendices include examples of key provisions of the Risk Assessment Standards, a listing of not-for-profit industry information sources, a listing of relevant AICPA Technical Practice Aids, and an entire re-print of SOP 94-3, Reporting of Related Entities by Not-for-Profit Organizations. The guide covers the following new accounting pronouncements:

  • FASB Statement No. 159, The Fair Value Option for Financial Assets and Financial Liabilities—Including an amendment of FASB Statement No. 115

  • FASB Statement No. 157, Fair Value Measurements and the related FSP FAS 157-2

  • FASB Intepretation No. 48, Accounting for Uncertainty in Income Taxes—an interpretation of FASB Statement No. 109 and the related FSP FIN 48-2

For a topical listing of subject matter by chapter, click on the Table of Contents tab.

Table of Contents

  • Chapter - 1 Introduction
    • Scope
    • GAAP Hierarchy for Not-for-Profit Organizations
    • APB Opinion No. 16, Business Combinations
    • Financial Statement Display
    • Fund Accounting and Net Asset Classes
    • Appendix A--Financial Reporting Pronouncements That Specifically Exempt Not-for-Profit Organizations From Their Application
    • Appendix B--Financial Reporting Pronouncements That, by the Nature of Their Subject Matter, Generally Do Not Apply to Not-for-Profit Organizations
    • Appendix C--Financial Reporting Pronouncements Whose Application to Not-for-Profit Organizations Is Subject to Additional FASB or AICPA Guidance
    • Appendix D--Financial Reporting Pronouncements Pertaining to Specialized Industry Practices of Business Enterprises
    • Appendix E--Financial Reporting Pronouncements Not Subsequently Superseded and Not Included in Appendixes A-D of This Chapter
    • Appendix F--All Financial Reporting Pronouncements, Cross-Referenced by Appendix
    • Appendix G--The Hierarchy of GAAP
  • Chapter 2 - General Auditing Considerations
    • Overview
    • Planning and Other Auditing Considerations
      • Audit Planning
      • Using the Work of a Specialist
      • Scope of Services
      • Independence
      • Audit Risk
      • Planning Materiality
    • Qualitative Aspects of Materiality
      • Related-Party Transactions
      • Errors and Fraud
      • Illegal Acts
      • Compliance Auditing Under Government Auditing Standards
      • Single Audits and Related Considerations
      • Processing of Transactions by Service Organizations
    • Use of Assertions in Obtaining Audit Evidence
    • Understanding the Entity, Its Environment, and Its Internal Control
      • Risk Assessment Procedures
      • Analytical Procedures
      • Discussion Among the Audit Team
      • Understanding of the Entity and Its Environment
      • Understanding of Internal Control
    • Risk Assessment and the Design of Further Audit Procedures
      • Assessing the Risks of Material Misstatement
      • Designing and Performing Further Audit Procedures
    • Evaluating Misstatements
    • Completing the Audit
      • Management Representations
      • Going-Concern Considerations
    • Appendix A--Consideration of Fraud in a Financial Statement Audit
  • Chapter 3 - Basic Financial Statements and General Financial Reporting Matters
    • Introduction
    • Statement of Financial Position
    • Statement of Activities
      • Reporting Expenses
    • Statement of Cash Flows
      • Comparative Financial Information
    • Reporting of Related Entities and Collaborative Arrangements
    • The Use of Fair Value Measures
      • Definition of Fair Value
      • Valuation Techniques
      • The Fair Value Hierarchy
      • Disclosures
      • Fair Value Option
    • Financial Statement Disclosures Not Considered Elsewhere
      • Noncompliance With Donor-Imposed Restrictions
      • Risks and Uncertainties
  • Chapter 4 - Cash and Cash Equivalents
    • Introduction
    • Financial Statement Presentation
  • Chapter 5 - Contributions Received and Agency Transactions .01-.88 Introduction
    • Distinguishing Contributions From Other Transactions
      • Agency Transactions
      • Variance Power
      • Financially Interrelated Organizations
      • Similar Transactions That Are Revocable, Repayable or Reciprocal
      • Exchange Transactions
    • Recognition Principles for Contributions
      • Donor-Imposed Conditions
      • Donor-Imposed Restrictions
      • Promises to Give
      • Contributed Services
      • Gifts in Kind
      • Contributed Utilities and Use of Long-Lived Assets
      • Contributed Collection Items
      • Split-Interest Agreements
    • Measurement Principles for Contributions
      • Discounting
      • Subsequent Measurement
    • Financial Statement Presentation
    • Illustrative Disclosures
    • Auditing
  • Chapter 6 - Split-Interest Agreements
    • Introduction
    • Types of Split-Interest Agreements
      • Recognition and Measurement Principles
      • Recognition of Revocable Agreements
      • Initial Recognition of Unconditional Irrevocable Agreements
      • Recognition During the Agreement's Term
      • Recognition Upon Termination of Agreement
    • Financial Statement Presentation
    • Examples of Split-Interest Agreements
      • Charitable Lead Trust
      • Perpetual Trust Held by a Third Party
      • Charitable Remainder Trust
      • Charitable Gift Annuity
      • Pooled (Life) Income Fund
      • Split-Interest Agreements--continued Auditing
      • Appendix A--Journal Entries
      • Appendix B--Derivatives Implementation Group
  • Chapter 7 - Other Assets
    • Introduction
    • Inventory
    • Prepaid Expenses, Deferred Charges, and Similar Costs
    • Collections
      • Financial Statement Presentation
      • Illustrative Disclosures
    • Auditing
      • Inventory
  • Chapter 8 - Investments
    • Introduction
    • Initial Recognition
    • Investment Income
    • Valuation Subsequent to Acquisition
    • Unrealized and Realized Gains and Losses
    • Investment Pools
    • Donor-Restricted Endowment Funds
    • Financial Statement Presentation
    • Accounting for Derivative Instruments and Hedging Activities
    • Auditing
      • Net Appreciation on Endowment Funds
    • Appendix A--Measuring Other Investments
    • Appendix B--Statement of Position 94-3, Reporting of Related Entities by Not-for-Profit Organizations
  • Chapter 9 - Property and Equipment
    • Introduction
    • Recognition and Measurement Principles
      • Contributed Property and Equipment
      • Depreciation
      • Impairment or Disposal of Long-Lived Assets
      • Asset Retirement Obligations
      • Gains and Losses
    • Financial Statement Presentation
    • Auditing
  • Chapter 10 - Debt and Other Liabilities
    • Introduction
    • Tax-Exempt Financing
    • Current and Deferred Tax Liabilities
    • Deferred Revenue
    • Refunds Due to and Advances From Third Parties
    • Promises to Give
    • Annuity Obligations
    • Amounts Held for Others Under Agency Transactions
    • Exit or Disposal Activities
    • Guarantees
    • Contingencies
    • Pension and Other Defined Benefit Postretirement Plan Obligations
    • Auditing
  • Chapter 11 - Net Assets
    • Introduction
    • Net Asset Classes
    • Permanently Restricted Net Assets
    • Temporarily Restricted Net Assets
    • Unrestricted Net Assets
    • Reclassifications
    • Disclosure
    • Auditing
  • Chapter 12 - Revenues and Receivables From Exchange Transactions .01-.06 Introduction
    • Revenues
    • Recognition, Measurement, and Display
  • Chapter 13 - Expenses, Gains, and Losses
    • Introduction
    • Expenses
    • Expense Recognition Issues
    • Fund-Raising Costs
    • Financial Aid and Other Reductions in Amounts Charged for Goods and Services
    • Advertising Costs
    • Start-Up Costs
    • Internal Use Computer Software Costs
    • Contributions Made
    • Gains and Losses
      • Reporting Costs Related to Sales of Goods and Services
      • Reporting the Cost of Special Events and Other Fund-Raising Activities
      • Investment Revenues, Expenses, Gains, and Losses
    • Functional Reporting of Expenses
      • Functional Classifications
      • Classification of Expenses Related to More Than One Function
      • Direct Identification Versus Allocation Methods
      • Expenses of Federated Fund-Raising Organizations
    • Income Taxes
    • Auditing
    • Appendix A--Accounting for Joint Activities
    • Appendix B--Illustrations of Applying the Criteria of Purpose, Audience, and Content to Determine Whether a Program or Management and General Activity Has Been Conducted
    • Appendix C--Illustrations of Allocation Methods
    • Appendix D--Illustrations of Disclosures
    • Appendix E--Discussion of Conclusions
  • Chapter 14 - Reports of Independent Auditors .01-.15 Reports on Financial Statements
    • Reports on Comparative Financial Statements
    • Unqualified Opinions
    • Modified Reports and Departures From Unqualified Opinions
    • Going Concern
    • Reporting on Supplementary Information
    • Bases of Accounting Other Than GAAP
    • Reporting on Prescribed Forms
    • Reports Required by Government Auditing Standards, the Single Audit Act Amendments of 1996, and OMB Circular A-133
  • Chapter 15 - Tax Considerations
    • Introduction
    • Basis of Exemption
    • Federal and State Filing Requirements
    • Public Charities and Private Foundations
    • Unrelated Business Income
    • Auditing
  • Chapter 16 - Fund Accounting
    • Introduction
    • Fund Accounting and External Financial Reporting
    • Unrestricted Current (or Unrestricted Operating or General) Funds
    • Restricted Current (or Restricted Operating or Specific-Purpose) Funds
    • Plant (or Land, Building, and Equipment) Funds
    • Loan Funds
    • Endowment Funds
    • Annuity and Life-Income (Split-Interest) Funds
    • Agency (Or Custodian) Funds
    • Summary
  • Appendix A - Background Information and Basis for Conclusions
  • Appendix B - Statement of Position 92-9, Audits of Not-for-Profit Organizations Receiving Federal Awards
  • Appendix C - Statement of Position 98-2, Accounting for Costs of Activities of Not-for-Profit Organizations and State and Local Governmental Entities That Include Fund Raising
  • Appendix D - Statement of Position 98-3, Audits of States, Local Governments, and Not-for-Profit Organizations Receiving Federal Awards
  • Appendix E - Information Sources
  • Appendix G - Comparison of Key Provisions of the Risk Assessment Standards to Previous Standards
  • Appendix H - Schedule of Changes Made to the Text From the Previous Edition
  • Glossary

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Excerpts

Recognition

Benjamin S. Neuhausen, Chair Accounting Standards Executive Committee Harold L. Monk, Jr., Chair Auditing Standards Board

Not-for-Profit Organizations Committee (1995-1996)

Kenneth D. Williams, Chair John H. Fisher
Elaine T. Allen Mary F. Foster
Katherine K. Anderson Stephen H. Kattell
Martha L. Benson Robert C. Kovarik, Jr.
Walter D. Bristol Richard F. Larkin
Gregory B. Capin Louis J. Mezzina
Gregory A. Coursen Richard E. Mills
Lawrence A. Dollinger  

AICPA Staff

Christopher Cole, CPA, CFE Joel Tanenbaum, CPA
Technical Manager Technical Manager
Accounting and Auditing Publications Accounting Standards

The AICPA gratefully acknowledges Gregg Capin, CPA; Frank Jakosz, CPA; Betsy Krisher, CPA, CGFM; Richard Larkin, CPA; Amanda Nelson, CPA; John Ring, CPA; Steve Kattell, CPA; Sheila Birch, CPA; and Nancy E. Shelmon, CPA, for their assistance in reviewing the conforming changes for the March 2008 edition of this guide.

Special thanks to Susan E. Budak, CPA, for her invaluable help in updating and maintaining the guidance in the guide.

The Not-for-Profit Organizations Committee gratefully acknowledges the contributions made to the development, content, and writing of this Audit and Accounting Guide by Alan S. Glazer, Professor of Business Administration, Franklin and Marshall College, and Henry R. Jaenicke, C.D. Clarkson Professor of Accounting, Drexel University.

Guidance Considered in This Edition

This edition of the Audit and Accounting Guide Not-for-Profit Organizations has been modified by the AICPA staff to include certain changes necessary due to the issuance of authoritative pronouncements since the guide was originally issued. Relevant accounting and auditing guidance contained in official pronouncements issued through March 1, 2008, have been considered in the development of this edition of the guide. This includes relevant guidance issued up to and including the following:

FASB Statement No. 160, Noncontrolling Interests in Consolidated Financial Statements—an amendment of ARB No. 51

  • Revised FASB statements issued through March 1, 2008, including FASB Statement No. 141(R), Business Combinations
  • FASB Interpretation No. 48, Accounting for Uncertainty in Income Taxes—an interpretation of FASB Statement No. 109
  • FASB Technical Bulletin 01-1, Effective Date for Certain Financial Institutions of Certain Provisions of Statement 140 Related to the Isolation of Transferred Financial Assets
  • FASB EITF consensus ratified by the FASB through March 1, 2008
  • FASB Staff Positions issued through March 1, 2008
  • FASB Derivatives Implementation Group Statement 133 Implementation Issues cleared by the FASB through March 1, 2008
  • AICPA Statement of Position (SOP) 07-1, Clarification of the Scope of the Audit and Accounting Guide Investment Companies and Accounting by Parent Companies and Equity Method Investors for Investments in Investment Companies (AICPA, Technical Practice Aids, ACC sec. 10,930)
  • AICPA Practice Bulletin (PB) No. 15, Accounting by the Issuer of Surplus Notes (AICPA, Technical Practice Aids, PB sec. 12,150)
  • AICPA SAS No. 114, The Auditor's Communication With Those ChargedWith Governance (AICPA, Professional Standards, vol. 1, AU sec. 380)
  • Interpretation No. 1, "Communicating Deficiencies in Internal Control Over Compliance in an Office of Management and Budget (OMB) Circular A-133 Audit" of AU section 325, Communicating Internal Control Related Matters Identified in an Audit (AICPA, Professional Standards, vol. 1, AU sec. 9325 par. .01–.04)
  • SOP 07-2, Attestation Engagements That Address Specified Compliance Control Objectives and Related Controls at Entities That Provide Services to Investment Companies, Investment Advisers, or Other Service Providers (AICPA, Technical Practice Aids, AUD sec. 14,430)
  • SSAE No. 14, SSAE Hierarchy (AICPA, Professional Standards, vol. 1, AT sec. 50)
  • Interpretation No. 6, "Reporting on Attestation Engagements Performed in Accordance With Government Auditing Standards" of AT section 101, Attest Engagements (AICPA, Professional Standards, vol. 1, AT sec. 9101 par. .56–.58)
  • SSARS No. 17, Omnibus Statement on Standards for Accounting and Review Services—2008 (AICPA, Professional Standards, vol. 2)
  • Interpretation No. 29, "Reporting on an Uncertainty, Including an Uncertainty About an Entity's Ability to Continue as a Going Concern" of AR section 100, Compilation and Review of Financial Statements (AICPA, Professional Standards, vol. 2, AR sec. 9100 par. .120–.129)

Users of this guide should consider pronouncements issued subsequent to those listed previously to determine their effect on entities covered by this guide. In determining the applicability of a pronouncement, its effective date should also be considered.

The changes made for the current year are identified in a schedule in appendix H of the guide. The changes do not include all those that might be considered necessary if the guide was subjected to a comprehensive review and revision.

Appendix D, which was SOP 98-3, Audits of States, Local Governments, and Not-for-Profit Organizations Receiving Federal Awards, has been converted to a separate AICPA Audit Guide Government Auditing Standards and Circular A-133 Audits. Auditors who perform audits under Government Auditing Standards, the Single Audit Act Amendments of 1996, and Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, should refer to that separate guide.

Auditing Guidance Included in This Guide

Risk Assessment Standards

In March 2006, the ASB issued SAS Nos. 104–111 (the "risk assessment standards"). Collectively, the risk assessment standards establish standards and provide guidance concerning the auditor's assessment of the risks of material misstatement (whether caused by fraud or error) in a nonissuer financial statement audit; design and performance of tailored audit procedures to address assessed risks; audit risk and materiality; planning and supervision; and audit evidence. The most significant changes to existing practice that the auditor will be required to perform are as follows:

  • Obtain a more in-depth understanding of the audited entity and its environment, including its internal control
  • Perform a more rigorous assessment of the risks of where and how the financial statements could be materially misstated (defaulting to a maximum control risk is not acceptable)
  • Provide a linkage between the auditor's assessed risks and the nature, timing, and extent of audit procedures performed in response to those risks

The statements are effective for audits of financial statements for periods beginning on or after December 15, 2006. Early adoption is permitted. See appendixG in this guide for a more detailed comparison between the risk assessment standards and the existing standards. This guide has been conformed to the new risk assessment standards.

For additional guidance on the risk assessment standards, please refer to the AICPA Audit Guide Assessing and Responding to Risk in a Financial Statement Audit (product no. 012456) and the AICPA Audit Risk Alert Understanding the New Auditing Standards Related to Risk Assessment (product no. 022526).

Defining Professional Requirements

As previously stated, this guide has been conformed, as applicable, to the standards found in AU section 120, AT section 20, and AR section 20, which were effective upon issuance (December 2005, except for AR section 20, which was issued in December 2007). These new standards define the terminology that the ASB and ARSC will use going forward to describe the degree of responsibility that the requirements impose on the auditor, practitioner, or accountant in engagements performed for nonissuers. Refer to the Schedule of Changes appendix for additional information.

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